The World's Most Important Gathering of
CIOs and Senior IT Executives
6 - 10 October 2013   Orlando, Florida

Tracks By Role

Program & Portfolio Management

Many practitioners and managers in the PPM industry select and execute initiatives through formal planning and risk minimization processes. Our 2012 track will explore why, in light of today’s volatile business environment, a traditional approach lacks flexibility, and relies on several flawed assumptions. Each session is designed to help CIOs and senior IT executives acquire new leadership skills and identify critical success factors for PPM in the organization, learn how to anticipate and react to portfolio fluctuations, successfully execute adaptive programs and communicate, and connect and facilitate change in spite of highly uncertain conditions.

Sessions

Executive Briefing: What's Hot and What's Not in Program & Portfolio Management

22 October, 2012 (11:15 AM - 12:15 PM)

PPM leaders need to find equilibrium in today’s whirlwind of uncertainty, shifting priorities and constrained resources. Old tools, strategies and practices need to be re-evaluated and, many times, replaced. Are you doing this? Really doing it? Here we depict examples to help you see things a bit more clearly than you do today, and plan more effectively for the future.

Roundtable: How to Manage Demand for Projects When There's Too Much and the Priorities Keep Changing? (Pre-registration required. End-users only. Limit 2 per attendee)

22 October, 2012 (5:00 PM - 6:00 PM)

The Structures and Politics of IT and the Enterprise PMO

22 October, 2012 (5:00 PM - 6:00 PM)

The EPMO has been a rapidly emerging concept over the last several years, with a forecast that 30% of all Fortune 1, 000 organizations will adopt some version of it in the next 2 years. Given that growth many clients are now asking us how the ITPMO should be related to the Enterprise PMO. In this session we’ll review the various facets of an EPMO and answer the questions: Key Issues •What is an Enterprise Program/Portfolio Management Office? •How should existing PMOs relate to the EPMO? •How do you become an EPMO if one doesn’t exist in your organization already?

Magic Quadrant & MarketScope: PPM Cloud Services and PPM Applications

22 October, 2012 (6:30 PM - 6:50 PM)

Roundtable: Moving From Project Management to Project Leadership (Pre-registration required. End-users only. Limit 2 per attendee)

23 October, 2012 (9:30 AM - 10:30 AM)

While the vast corpus on project delivery focuses on management, today's environment and C-level expectations necessitate project leadership. Recognizing and acting upon this distinction is rapidly becoming a business imperative. - What is project leadership and how does it differ from project management? - Why does it matter? - How do we institute a culture of project leadership?

The Power PMO: A Lean, Keen, Team Machine

23 October, 2012 (9:30 AM - 10:30 AM)

A power PMO is not a bureaucratic group wielding compliance checklists. It’s a team of senior, exceptionally proficient project and program managers that has earned its authority over PPM processes. In this presentation, we explain how effective power PMOs use their authority to build lean PPM cultures that fit in their organizations and guarantee project success.

Workshop: Best (and Worst) Practices in Prioritization and Project Staff Allocation (Pre-registration required. End-users only)

23 October, 2012 (1:30 PM - 3:00 PM)

This workshop discusses prioritization pitfalls and stumbles in staff allocation, and lessons learned.  We’ll then get up, dust ourselves off and proceed to identify good, better and best practices to ensure we work, with efficiency and quality, on what’s really important.

To the Point: Project Reporting and Dashboards

24 October, 2012 (8:00 AM - 8:30 AM)

You spend a lot of time creating dashboards and status reports. Are they effective at driving decision-making, action and efficiency? Do executives eagerly await the arrival of the next report, and immediately dive into the details? Or are you questioning whether anyone even reads them? We discuss format, structure and information requirements for effective reporting.

To the Point: Change Fatigue? Use the Enterprise PMO as the Go-To Source for Organizational Change

24 October, 2012 (8:30 AM - 9:00 AM)

If too much change is happening at the same time you risk change fatigue. Change fatigue has a real cost to organizations: employee burnout and turnover, errors and not achieving the full benefits from project investments. Use the EPMO as a powerful force to combat change fatigue by assessing the overall change capacity and aggregating the discreet changes going in the enterprise. -What is the EPMO and why is it critical to successful organizational change? -How can you aggregate the impact of organizational change and assess change capacity? -What are the enterprise level risks associated with organizational change?

Roundtable: How to Choose a PPM Software System — Pitfalls to Avoid and Critical Success Factors (Pre-registration required. End-users only. Limit 2 per attendee)

24 October, 2012 (1:30 PM - 2:30 PM)

Many clients ask us on a daily basis for assistance in choosing a PPM software system. Here we catalogue the best and worst practices for introducing a PPM system into a project environment.

Workshop: Program & Portfolio Management Maturity Model (Pre-registration required. End-users only)

24 October, 2012 (1:30 PM - 3:00 PM)

This workshop aims to provide an overview of the Gartner PPM maturity model, exploring the key characteristics at the different maturity levels. With this foundation in mind, workshop participants take a quick PPM maturity assessment, and then complete tasks and exercises based on the assessment results. We conclude by examining the key elements for progression through the maturity levels.

PPM Engagement Techniques — Cascades, Gamification, Behavior Change

25 October, 2012 (8:00 AM - 9:00 AM)

Many projects do not achieve the expected benefits. That can be changed with a communication strategy and thoughtful execution that keeps organizational change in the critical path for program success. - How does a communication cascade create engagement and adoption? - What is gamification and how does it help with organizational change? - How do you embed these concepts into your project to keep organizational change risks visible?

The Power PMO: A Lean, Keen, Team Machine

25 October, 2012 (9:30 AM - 10:30 AM)

A power PMO is not a bureaucratic group wielding compliance checklists. It’s a team of senior, exceptionally proficient project and program managers that has earned its authority over PPM processes. In this presentation, we explain how effective power PMOs use their authority to build lean PPM cultures that fit in their organizations and guarantee project success.

Workshop: Program & Portfolio Management Maturity Model (Pre-registration required. End-users only)

25 October, 2012 (9:45 AM - 11:15 AM)

This workshop aims to provide an overview of the Gartner PPM maturity model, exploring the key characteristics at the different maturity levels. With this foundation in mind, workshop participants take a quick PPM maturity assessment, and then complete tasks and exercises based on the assessment results. We conclude by examining the key elements for progression through the maturity levels.

Effective Resource Management

25 October, 2012 (2:45 PM - 3:45 PM)

A common question we hear from heads of PMOs is “How can I manage resources to ensure that projects actually get done on time?” It takes changing the culture of starting too many projects and allowing too many interruptions. In this presentation, we offer a high-level perspective as well as some quick suggestions on how to begin fixing your resource management problems.