First time at a Gartner conference? No problem!

Here are some tips to help you prepare before you arrive at the event.


Register early to reserve your hotel room. Rooms at the Park Plaza Westminster Bridge London sell out quickly and can only be booked once you’re registered for the event. View the venue page for information and room block open dates.


  • Visit Gartner Events Navigator and start building your agenda. Within Gartner Events Navigator, there are many ways to build your agenda.
  • If you’re interested in more advanced content, or if you’re looking for sessions aligned to midsize organizations, we have a forum just for you. There are lots of ways to find the sessions that suit your needs.
  • Book your Gartner one-on-one meetings. Bookings open four weeks prior to the summit.

Yes, we can provide all the help you need through our Gartner Event Concierge team. The team works with attendees pre-event to make sure they have the best possible on-site experience and focus on the four key factors that lead to a successful event, including:


  • Building a custom agenda aligned with attendees’ key initiatives and priorities
  • Connecting with peers who have the same interests and problems
  • Booking a one-on-one with a relevant Gartner expert
  • Meeting with exhibitors that can help solve pressing business needs


Contact Gartner Event Concierge at


Gartner one-on-ones, roundtables and workshops require preregistration within Gartner Events Navigator, our online agenda-building tool, and spots fill up quickly.

We recommend arriving by Tuesday, 21 May, so you have the opportunity to pick up your name badge and get settled into the hotel.

Your name badge will allow you entry into all conference-related activities (sessions, Solution Showcase, hospitality suites, meals, etc.). They are also tagged so we are able to scan the sessions you’ve attended and provide a conference evaluation tailored to these specific sessions.

Absolutely not. As long as you have fully paid your registration fee, you have access to all on-site activities and documentation. If you’re interested in becoming a Gartner client while on-site, you can visit the Gartner Research Zone to better understand the benefits you’ll receive as a client.

The Gartner Events app is our own mobile device (smartphone and tablet) application that makes it easy for you to navigate and build your agenda and keep tabs on what’s happening while on-site. Download the app, sign in with the information you used on Gartner Events Navigator and you’ll be good to go. Whether you use Gartner Events Navigator through your desktop or the app, your agenda will sync up with ease. You’ll also receive push notifications while on-site to remind you of some of the key happenings.

Don’t forget to bring your business cards. You’ll have tons of opportunities to network with your peers and solution providers, and it’s the easiest way to exchange contact info. If you have a smartphone or tablet, this will also come in handy, as your entire agenda can be organized with the Gartner Events mobile app and viewed from most mobile devices.


In addition, we’ll have charging stations throughout the conference space, so bring your chargers with you so you never have to go offline. For those of you travelling internationally, be sure to pack your travel adapters. If you typically wear glasses or contact lenses, be sure to bring any backups you might own. Also don’t forget any medications you might need to take throughout the week.

Ready to get started?