First-Time Attendee? No Problem!

Here are some tips to help you prepare before you arrive at the conference!

  • Take a look at our justification to attend tools, which will help you gain approval to attend from your manager, if you need one.
  • Register early to reserve your hotel room. View the venue page for information and room block open dates.
  • Visit Gartner Conferences Navigator and start building your agenda!
  • Within Gartner Conferences Navigator, there are many ways to build your agenda.
  • If you’re interested in more advanced content, look at role based tacks. There are lots of ways to find the sessions that suit your needs!
  • Book your Gartner one-on-one meeting. Bookings open four weeks prior to the conference.

Your questions answered 

Before you arrive, build your agenda using our convenient Conferences Navigator tools (on your desktop or via our mobile).


  • Be sure to register for any, analyst one-on-ones or workshops you’d like to attend. Preregistration, which is required for these sessions, opens on 19 August, (for alumni: 5 August), and spots fill up quickly! This is an easy way to keep tabs on your schedule so you won’t miss a second.
  • Join us on the Solution Showcase floor during evening receptions so you can meet with the top vendors in the industry and find the solutions you need.


You can also get some great tips on making the most of your event experience with this new infographic.

Yes! We can provide all the help you need through our Gartner Conferences Concierge. Gartner Conferences Concierge team works with attendees pre-event to make sure they have the best possible experience on-site, and focus on the four key factors that lead to a successful event, including:


  • Building a custom agenda aligned with attendees’ key initiatives and priorities.
  • Connecting with peers who have the same interests and problems.
  • Booking a one-on-one with a relevant Gartner analyst.
  • Meeting with exhibitors who can help solve pressing business needs.


Contact Gartner Event Concierge here:


Ask the expert sessions, negotiation clinics, analyst one-on-ones or workshops require pre-registration within Gartner Conferences Navigator, and spots fill up quickly! For assistance in planning your analyst one-on-ones, please research out to

You’ll have plenty of time to meet with your peers during networking lunches or throughout the day in our convenient lounges. In addition, you’ll be able to learn from your peers during end-user case study sessions and Solution Showcase receptions. Click here for more details on all of the unique networking opportunities we have.

As soon as you arrive you can visit Registration. You’ll simply enter the email address you used for registration, verify this with a photo ID and receive your conference badge. For additional information regarding your hotel stay or other questions you may have, visit our FAQ page.

Your name badge will allow you entry into all conference-related activities (sessions, Exhibit Showcase, hospitality suites, meals, etc.). They are also tagged so that we are able to scan the sessions you’ve attended and provide a conference evaluation tailored to these specific sessions. 

Absolutely not! As long as you have fully paid your registration fee, you have access to all on-site activities and documentation. If you’re interested in becoming a Gartner client while on-site, you can visit the Gartner Research Zone to better understand the benefits you’ll receive by becoming a client.

The Gartner Events app is our own mobile device (smartphone and tablet) application that makes it easy for you to navigate and build your agenda and keep tabs on what’s happening while on-site. Download the app, sign in with the information you used on Gartner Events Navigator, and you’ll be good to go. Whether you use Gartner Events Navigator through your desktop or the app, your agenda will sync up with ease. You’ll also receive push notifications while on-site to remind you of some of the key happenings.

  • Don’t forget to bring your business cards! You’ll have tons of opportunities to network with your peers and solution providers, and it’s the easiest way to exchange contact info. If you have a smartphone or tablet, this will also come in handy, as your entire agenda can be organized with the Gartner Events mobile app and viewed from most mobile devices.

  • In addition, we’ll have charging stations throughout the conference space, so bring your chargers with you so that you never have to go offline. For those of you travelling internationally, be sure to pack your travel adapters. If you typically wear glasses or contact lenses, be sure to bring any backups you might own. Also don’t forget any medications you might need to take throughout the week.

Take a look at what's included in 2019

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