Gartner Research

Issues to Consider When Deciding Whether to Renew a Microsoft Enterprise Agreement, 2011 Update

Published: 13 April 2011

ID: G00211544

Analyst(s): Frances O'Brien


Do not take the decision to renew your Microsoft Enterprise Agreement lightly. Carefully weigh your available options and consider alternative licensing scenarios, to achieve a more tailored agreement and reduce costs.

Table Of Contents
  • Overview


  • Available Options
    • Renew for One or Three Years
    • Reconfigure Your EA
    • Walk Away
  • What If I Have an Enterprise Subscription Agreement?
  • Issues to Consider
    • What Is Your Current State?
    • What Is Your Future State?
    • When Will Microsoft Ship New Versions of Products?
    • How Will Additional Requirements Be Licensed?
    • What Is My CAL Strategy?
    • Do You Have Any Plans to Virtualize Your Environment?
    • Do You Want to Change the Manner in Which You License Products?
    • Do You Want to Take Advantage of Any Current Promotions?
    • What Resources Can Be Devoted to License Management?
    • Is Cash Flow or Short-Term Financing a Concern?
    • Is There Enough Clarity in the Contract License Documentation?
  • Opportunities When Not Renewing
    • Immediate Cost Savings
    • Improved Negotiating Leverage for a Better Deal
    • Prices May Decrease
  • Risks of Not Renewing
    • Need to Buy Full Licenses in Future
    • Vendor Relationship and Negotiating Leverage May Decrease
    • Prices May Increase
    • Potential for a Software Asset Management Engagement or Audit
    • Loss of Negotiated Contract Terms and Conditions
    • Loss of SA Benefits
    • Increased Administrative Burden
  • Recommendations

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