Gartner Research

The SharePoint 2010 Managed Metadata Service: What It Is and Why You Should Be Using It

Published: 06 September 2011

ID: G00214457

Analyst(s): Darin Stewart

Summary

The managed metadata service is a dramatic step forward in metadata capabilities within SharePoint. Centrally managed metadata enhances content management capabilities and simplifies their administration. Binding metadata fields to centrally managed vocabularies has the same impact on metadata itself. The ability to publish and reuse SharePoint metadata and vocabularies significantly reduces the effort necessary to provide and support consistent metadata across the enterprise. The managed metadata service increases the likelihood that appropriate metadata will be consistently supplied by end users by simplifying the process of content enrichment and tagging. This makes SharePoint content more findable, usable, and, ultimately, valuable.

Table Of Contents

Summary of Findings

Analysis

  • (Re)introducing Metadata
  • Managed Vocabularies
  • The SharePoint 2010 Managed Metadata Service
  • Content Type Syndication
  • Enhancing SharePoint Applications With the Managed Metadata Service
    • Simplifying Content Enrichment
    • Improving Content Navigation
    • Improving Content Search
    • Simplifying Content Management
  • Strengths
  • Weaknesses
  • Create and Train a SharePoint Metadata Team
  • Determine Current Information Seeking Needs and Behaviors
  • Define a Minimal, Broadly Applicable Metadata Framework
  • Create a Central Managed Metadata Service Application
    • Create or Acquire a Simple, Broadly Applicable Vocabulary
  • Implement a Targeted, Well-Defined Pilot Project

The Details

  • The Metadata Team
    • Metadata Creation
    • SharePoint Administration
    • Content Enrichment
  • Importing Taxonomies
  • Vocabulary Standards

Recommended Reading

Notes

©2019 Gartner, Inc. and/or its affiliates. All rights reserved. Gartner is a registered trademark of Gartner, Inc. and its affiliates. This publication may not be reproduced or distributed in any form without Gartner’s prior written permission. It consists of the opinions of Gartner’s research organization, which should not be construed as statements of fact. While the information contained in this publication has been obtained from sources believed to be reliable, Gartner disclaims all warranties as to the accuracy, completeness or adequacy of such information. Although Gartner research may address legal and financial issues, Gartner does not provide legal or investment advice and its research should not be construed or used as such. Your access and use of this publication are governed by Gartner’s Usage Policy. Gartner prides itself on its reputation for independence and objectivity. Its research is produced independently by its research organization without input or influence from any third party. For further information, see Guiding Principles on Independence and Objectivity.

Already have a Gartner Account?

Become a client

Learn how to access this content as a Gartner client.