Gartner Research

Instituting Project Portfolio Management During the First 100 Days

Published: 11 November 2013

ID: G00247111

Analyst(s): Robert Handler

Summary

Newly appointed project portfolio managers must build alliances, develop a plan, and provide insight quickly, usually within the first 100 days. Developing and acting on a "first hundred days" agenda enables greater focus and success in meeting these seemingly conflicting objectives.

Table Of Contents
  • Key Challenges

Introduction

Analysis

  • Step 1 (Day 1) — Develop the Game Plan
    • Identifying the Trigger for Undertaking Project Portfolio Management
    • Performing Current-State Analysis
    • Developing a Desired Future-State Vision and Plan
    • Secure Commitment for the Vision and Plan
  • Step 2 (Day 11) — Evolve Portfolio Governance
    • Identifying the Right Players
    • Governance Process
    • Secure Commitment With the Charter
    • A Note About Group Dynamics
  • Step 3 (Day 22) — Plan the Portfolio
    • Portfolio Objectives
    • Portfolio Structure
    • Portfolio Investment Categories
    • Portfolio Decision Criteria
    • Final Thoughts on Step 3
  • Step 4 (Day 28) — Create the Portfolio
    • Collect Portfolio Data
    • Populate the Portfolio
    • Create Portfolio Views
  • Step 5 (Day 39) — Assess the Portfolio
  • Step 6 (Day 45) — Balance the Portfolio
  • Step 7 (Day 60) — Communicate the Portfolio
  • Step 8 (Day 65) — Assess Project Portfolio Management Program Execution

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