Gartner Research

Choosing the Right Option When Licensing Microsoft Office 365 in an Enterprise Agreement Just Got Easier

Published: 19 March 2015

ID: G00274268

Analyst(s): Frances O'Brien

Summary

In December 2014, the licensing rules for Office 365 "Add-ons" changed for the better. IT procurement professionals should ensure compliance by exploring the contractual and financial differences between licensing Office 365 as a "Transition" and purchasing the Office 365 Add-on.

Table Of Contents
  • Impacts

Analysis

Impacts and Recommendations

  • Following a change in licensing rules, IT procurement professionals who evaluate Office 365 Transitions versus the Add-on options can now optimize their licensing costs while providing future flexibility for their organizations
    • Contracting for Office 365 in an Enterprise Agreement Requires Planning
  • Licensing Office 365 in an Enterprise Agreement allows Microsoft customers to move to cloud services at their own pace using the Transition option and have the option to move back and forth between on-premises and cloud
    • Plan for the Unpredictable
  • Including Office and/or a CAL Suite in their Enterprise Agreement allows IT procurement professionals to subscribe to Office 365 Add-ons, retaining maximum negotiating leverage and the flexibility to return to on-premises without having to true-up additional Office devices

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