Gartner Research

Managing the Security Aspects of Enterprise File Synchronization and Sharing

Published: 01 October 2015

ID: G00281953

Analyst(s): Mario de Boer


Consumer-grade file sync and share solutions (FSS) are popular, but they allow information to sprawl to unmanaged devices and uncontrolled cloud services. Security professionals can follow this guidance to map their risk profiles to available enterprise-grade FSS solutions.

Table Of Contents

Problem Statement

  • The Current Position of FSS
    • Consumer Solutions and Their Security Features
  • The Challenges of Blocking
  • Demands for File Sync and Share
    • User Demands
    • Enterprise Demands
    • Attacker's Interest

The Gartner Approach

The Guidance Framework

  • Step 1: Prework
  • Step 2: Assessing the Risk of FSS Use
    • Risks of Uncontrolled Sync and Share
    • A Pragmatic Approach to Assessing FSS Risk
  • Step 3: Requirements and Product Features
    • Network Security Requirements
    • Data Center and Services Security Requirements
    • Application Security Requirements
    • Endpoint Security Requirements
  • Step 4: Choose the Right Technology
    • Bolt-On Security to Uncontrolled Consumer Solutions for Mitigating Confidentiality Risks
  • Step 5: Select EFSS Solution
    • Technology Is a Main Differentiator
    • Container-Level Protection Versus Persistent Data-Level Protection
    • Leading Solutions
    • Security-Focused Solutions
    • Single Versus Multiple EFSS Solutions
  • Step 6: Deployment and Operations
  • Step 7: Monitor and Control
  • Step 8: Track Demand and Solutions

Risks and Pitfalls

The Details

  • Example Architecture: Core Requirements in the Public Cloud
  • Example Architecture: Advanced Security Functionality and Hybrid

Gartner Recommended Reading

©2021 Gartner, Inc. and/or its affiliates. All rights reserved. Gartner is a registered trademark of Gartner, Inc. and its affiliates. This publication may not be reproduced or distributed in any form without Gartner’s prior written permission. It consists of the opinions of Gartner’s research organization, which should not be construed as statements of fact. While the information contained in this publication has been obtained from sources believed to be reliable, Gartner disclaims all warranties as to the accuracy, completeness or adequacy of such information. Although Gartner research may address legal and financial issues, Gartner does not provide legal or investment advice and its research should not be construed or used as such. Your access and use of this publication are governed by Gartner’s Usage Policy. Gartner prides itself on its reputation for independence and objectivity. Its research is produced independently by its research organization without input or influence from any third party. For further information, see Guiding Principles on Independence and Objectivity.

Already have a Gartner Account?

Become a client

Learn how to access this content as a Gartner client.