Gartner Research

Microsoft Enterprise Agreement Renewals Require More Advance Planning Than Ever Before

Published: 19 November 2015

ID: G00278267

Analyst(s): Stephen White , Frances O'Brien


Evolving product lines, cloud subscriptions, new metrics and rights collectively require extensive groundwork to define and structure a successful Microsoft enterprise agreement renewal. Meeting business objectives requires preparation, stakeholder engagement appraisal and alternative simulation.

Table Of Contents
  • Key Challenges



  • Craft a Plan to Structure Requirements and Negotiate With Microsoft 12 Months in Advance, Then Follow It
    • Begin With the End in Mind
    • Build an Evaluation Team and Set Timetables
  • Engage With Stakeholders to Determine Where Microsoft On-Premises or Cloud Solutions Are a Best Fit; Require Future-State Planning or Assessments of Alternatives to Be Complete Six Months in Advance of Renewal
    • Evaluate Your Future State and Timelines of Adoption
    • Effective Planning Will Include Rightsizing Analysis
  • Simulate Long-Term Cost Over a Period of Six or More Years to Ensure Relative Costs of Subsequent Renewals Are Understood Before Finalizing Negotiations and Executing the Renewal Contract
    • Leverage Rightsizing Analysis to Align Licensing Options and Create Synergies
    • Evaluate Office 365 Adoption Time Scale Timing When Assessing SA Renewal
    • Review Increasing Prices and Costs
    • Compare New Contracts and Terms With Existing Contracts
    • Agree and Finalize Your Licensing Strategy

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