Gartner Research

Pick the Right Enterprise Agreement Products for Your Requirements, Not Microsoft's

Published: 04 January 2016

ID: G00291924

Analyst(s): Ben Jepson , Dolores Ianni , Marie Sienkowski


Determining the products to include in your Enterprise Agreement is critical for license compliance risks and costs. Technology procurement leaders should review Software Assurance, user-to-device ratios and enterprise server access requirements to determine what belongs in their EA mix.

Table Of Contents
  • Key Challenges



  • Run a Cost-Benefit Analysis for All SA Entitlements on the Windows Enterprise and Office Professional License to Determine If There Is Enough Justification for Keeping These Products Under SA in the EA
    • Save Money by Taking Windows Client OS Out of the EA Unless You Need the Features of Windows Enterprise or Microsoft Desktop Optimization Pack (MDOP) or You Run Virtual Desktops
    • Don't Renew SA Based on Imaging or Downgrade Rights That Are Not Tied to SA
    • You Can Run Windows Enterprise Without SA
  • Reduce the Cost of the EA Desktop Renewal by Up to 40% by Dropping SA on Office
    • SA Isn't a Benefit Unless You're Using It
  • Save Up to 27% per License by Negotiating Office Standard for Users Who Won't Need Office Professional in Their EA
  • Verify Your Qualified Device Count to Determine If Users With More Than One Device Would Benefit From an Office 365 ProPlus User Subscription
  • License the Enterprise CAL Suite Only If the Majority of All Users Need Two or More Enterprise-Level Functions
    • License by User CALs for Mobile Devices
  • Use SA to Stop Unlimited Virtualization and License Mobility Rights From Multiplying Licensing Costs
    • Be Aware That License Mobility Within Server Farms and Server Repartitioning Rights Require SA
    • For the Complete Picture, Measure General EA and SA Benefits
  • Conclusion

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