Gartner Research

Pick the Right Enterprise Agreement Products for Your Requirements, Not Microsoft's

Published: 04 January 2016

ID: G00291924

Analyst(s): Ben Jepson , Dolores Ianni , Marie Sienkowski

Summary

Determining the products to include in your Enterprise Agreement is critical for license compliance risks and costs. Technology procurement leaders should review Software Assurance, user-to-device ratios and enterprise server access requirements to determine what belongs in their EA mix.

Table Of Contents
  • Key Challenges

Introduction

Analysis

  • Run a Cost-Benefit Analysis for All SA Entitlements on the Windows Enterprise and Office Professional License to Determine If There Is Enough Justification for Keeping These Products Under SA in the EA
    • Save Money by Taking Windows Client OS Out of the EA Unless You Need the Features of Windows Enterprise or Microsoft Desktop Optimization Pack (MDOP) or You Run Virtual Desktops
    • Don't Renew SA Based on Imaging or Downgrade Rights That Are Not Tied to SA
    • You Can Run Windows Enterprise Without SA
  • Reduce the Cost of the EA Desktop Renewal by Up to 40% by Dropping SA on Office
    • SA Isn't a Benefit Unless You're Using It
  • Save Up to 27% per License by Negotiating Office Standard for Users Who Won't Need Office Professional in Their EA
  • Verify Your Qualified Device Count to Determine If Users With More Than One Device Would Benefit From an Office 365 ProPlus User Subscription
  • License the Enterprise CAL Suite Only If the Majority of All Users Need Two or More Enterprise-Level Functions
    • License by User CALs for Mobile Devices
  • Use SA to Stop Unlimited Virtualization and License Mobility Rights From Multiplying Licensing Costs
    • Be Aware That License Mobility Within Server Farms and Server Repartitioning Rights Require SA
    • For the Complete Picture, Measure General EA and SA Benefits
  • Conclusion

Gartner Recommended Reading

©2020 Gartner, Inc. and/or its affiliates. All rights reserved. Gartner is a registered trademark of Gartner, Inc. and its affiliates. This publication may not be reproduced or distributed in any form without Gartner’s prior written permission. It consists of the opinions of Gartner’s research organization, which should not be construed as statements of fact. While the information contained in this publication has been obtained from sources believed to be reliable, Gartner disclaims all warranties as to the accuracy, completeness or adequacy of such information. Although Gartner research may address legal and financial issues, Gartner does not provide legal or investment advice and its research should not be construed or used as such. Your access and use of this publication are governed by Gartner’s Usage Policy. Gartner prides itself on its reputation for independence and objectivity. Its research is produced independently by its research organization without input or influence from any third party. For further information, see Guiding Principles on Independence and Objectivity.

Already have a Gartner Account?

Purchase this Document

To purchase this document, you will need to register or sign in above

Become a client

Learn how to access this content as a Gartner client.