Gartner Research

Minimize Licensing Costs for VDI and BYOD When Windows Client Is Included Under a Microsoft Enterprise Agreement

Published: 04 February 2016

ID: G00281193

Analyst(s): Stephen White , Michael Silver


VDI and BYOD programs executed without considering Microsoft licensing may incur unexpected software costs under an Enterprise Agreement. Endpoint computing and procurement managers should review QD terms and licensing alternatives to avoid paying for Windows and Office on additional devices.

Table Of Contents
  • Key Challenges


  • VDI: Windows Runs Remotely From the Server, How Does It Get Licensed?
  • BYOD: The User Owns the Hardware, but Who Owns the Software?


  • Ensure That You Know What Components Are Covered in Your EA and What Constitutes a Qualified Device
  • Avoid VDI to Reduce Microsoft Windows (and Office) Licensing Costs
  • Model the Cost of Licensing Your Users and Devices to Understand the Least Expensive Way Windows Can Be Licensed Under EA While Remaining Manageable
    • The Organization Bears the Burden of Proof in an Audit

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