Gartner Research

Robust Management of IBM Passport Advantage Site, Agreement and Part Numbers Is Requisite to Stay IBM Audit-Ready

Published: 16 February 2016

ID: G00297836

Analyst(s): Christopher Dixon, Rob Schafer, Jo Ann Rosenberger

Summary

Technology procurement leaders must customize IBM software procurement processes to validate and communicate IBM contract and entitlement data. Quarterly reconciliation of details on IBM's Passport Advantage Agreement, Site and part numbers mitigates noncompliance risk for audit readiness.

Table Of Contents
  • Key Challenges

Introduction

Analysis

  • Require IBM to Provide a Quarterly Customized Passport Advantage Site Report for Your Enterprise
    • Three IBM Contract Definitions to Understand and Communicate for Compliance
    • Understand IBM's Passport Advantage Program Structure in Relation to Your Enterprise
    • Communicate the Role of Your Originating Company/Originating Site to Meet IBM's IPAA Contract Requirements
    • IBM Enterprise Site Report Is Requisite to Maintain Accurate Site Number and Contact List
  • Perform a Quarterly Reconciliation of the IPAA Numbers Assigned to Your Passport Advantage Enterprise Sites to the Effective IBM IPAA Version Number
    • Three Critical IPAA Data Points to Manage for Compliance
    • Reconcile and Manage IBM Version and Enterprise-Specific IPAA Numbers
    • IBM Enterprise Site Report Is Requisite to Reconcile IPAA Numbers to Site Numbers
  • Access Passport Advantage Online (PAO) Quarterly to Reconcile PoEs for License and S&S Part Numbers and Quantities for Each Passport Advantage Enterprise Site
    • PoE Management via PAO Is Requisite for Robust Compliance Management
    • Reconcile License to S&S PoEs Quarterly for Compliance and IBM Audit Readiness
  • Use These Best Practices to Mitigate Noncompliance Risk and Optimize Management of IPAA Agreements and Entitlements

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