Gartner Research

Without Careful Planning Microsoft's Data Access Rules Can Increase Licensing Costs

Published: 14 March 2016

ID: G00299032

Analyst(s): Dolores Ianni

Summary

When not carefully managed, Microsoft's data access licensing rules can create significant and unanticipated budget overruns. Technology procurement leaders must collaborate with the business to identify data access compliance risks and minimize their potentially significant cost.

Table Of Contents
  • Key Challenges

Introduction

  • Be Careful How You Move or Receive Data Without a License

Analysis

  • Proactively Track Microsoft Licensing Rules for Data Access When Estimating Your Licensing Requirements
    • Require a Detailed Architecture Plan of Data Access Mapping Before Licensing
    • Require Answers — Where is the Data Going and How Is It Being Used?
    • Licensing Dependencies Increase Compliance Risk
  • Identify and Calculate Data Access to Include Partner Applications
  • Contractually Protect Data Use Rights with Amendments
    • Batch Data Transfers: Negotiate to Exclude or License at Reduced Prices
    • When You Can't Achieve Contractual Amendments, Profile Users With Limited Access Needs to the Lowest Restricted Functions With Deeper Discounts
    • Customers Should Proceed With Caution

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