Gartner Research

Without Careful Planning Microsoft's Data Access Rules Can Increase Licensing Costs

Published: 14 March 2016

ID: G00299032

Analyst(s): Dolores Ianni


When not carefully managed, Microsoft's data access licensing rules can create significant and unanticipated budget overruns. Technology procurement leaders must collaborate with the business to identify data access compliance risks and minimize their potentially significant cost.

Table Of Contents
  • Key Challenges


  • Be Careful How You Move or Receive Data Without a License


  • Proactively Track Microsoft Licensing Rules for Data Access When Estimating Your Licensing Requirements
    • Require a Detailed Architecture Plan of Data Access Mapping Before Licensing
    • Require Answers — Where is the Data Going and How Is It Being Used?
    • Licensing Dependencies Increase Compliance Risk
  • Identify and Calculate Data Access to Include Partner Applications
  • Contractually Protect Data Use Rights with Amendments
    • Batch Data Transfers: Negotiate to Exclude or License at Reduced Prices
    • When You Can't Achieve Contractual Amendments, Profile Users With Limited Access Needs to the Lowest Restricted Functions With Deeper Discounts
    • Customers Should Proceed With Caution

Gartner Recommended Reading

©2021 Gartner, Inc. and/or its affiliates. All rights reserved. Gartner is a registered trademark of Gartner, Inc. and its affiliates. This publication may not be reproduced or distributed in any form without Gartner’s prior written permission. It consists of the opinions of Gartner’s research organization, which should not be construed as statements of fact. While the information contained in this publication has been obtained from sources believed to be reliable, Gartner disclaims all warranties as to the accuracy, completeness or adequacy of such information. Although Gartner research may address legal and financial issues, Gartner does not provide legal or investment advice and its research should not be construed or used as such. Your access and use of this publication are governed by Gartner’s Usage Policy. Gartner prides itself on its reputation for independence and objectivity. Its research is produced independently by its research organization without input or influence from any third party. For further information, see Guiding Principles on Independence and Objectivity.

Already have a Gartner Account?

Purchase this Document

To purchase this document, you will need to register or sign in above

Become a client

Learn how to access this content as a Gartner client.