Gartner Research

Project Resource Capacity Planning for PMO Leaders: Crawl Before You Walk

Published: 13 July 2016

ID: G00309034

Analyst(s): Donna Fitzgerald, Robert Handler


Balancing available project resources with demand for those resources is essential to completing projects effectively and efficiently. Demand almost always exceeds supply. Careful prioritization and flexibility on project start dates can help PMO leaders solve the problem.

Table Of Contents


  • Practical Resource Management — You Must Learn to Crawl Before You Can Walk or Run
  • The Crawl Approach, or Resource Capacity Planning on the Back of an Envelope
    • Top Flap of the Envelope — Capacity Calculation
    • Bottom of the Envelope — Resource Requirements or Demand Calculation
  • Mastering the Crawl Stage

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