Gartner Research

Academic Institutions Can Reduce Microsoft License Costs With Office 365 Education License Changes and Student Benefits

Published: 25 July 2016

ID: G00302848

Analyst(s): Ben Jepson

Summary

Technology procurement leaders within academic institutions that are not taking full advantage of the September 2015 Office 365 plan changes and all appropriate student benefits miss out on annual license cost savings of up to 75%.

Table Of Contents
  • Key Challenges

Introduction

  • EES Office 365 Education Plan Changes
  • Office 365 ProPlus and Windows 10 Education Student Benefits

Analysis

  • Utilize the Free Office 365 Education Plan to Remove CALs After Cloud Migrations to See Up to 75% Annual License Cost Savings in Conjunction With Student Benefits
    • Core CAL and ECAL Suites Each Meet Different FTEs' Access Requirements
    • Office 365 User Subscription Licenses Work Like CALs for On-Premises Server Access
    • Office 365 Education Plan USLs Don't Have Dual License Rights Allowing Access to Both On-Premises and Cloud Server Applications
    • The Message From Microsoft Is Clear — Move to the Cloud to Reduce License Costs
  • Identify Online Service Features You Are Currently Paying for That Are Now Free, and Work With Your Reseller to Find a Migration Path to Those Free Services Before Your Next Anniversary
  • The Office 365 ProPlus and Windows 10 Education Student Benefits Under the Student Option Have Prerequisites to Remain Compliant
    • Office 365 ProPlus Doesn't Include Downgrade Rights
    • Windows 10 Education Edition Is Now Available as a Student Benefit
    • The Student Option Requires the Commitment of at Least One Desktop Platform Product

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