Gartner Research

Deciding Whether to Move to Office 365 ProPlus

Published: 16 August 2016

ID: G00303902

Analyst(s): Guy Creese


Microsoft's Office 365 ProPlus service delivers and maintains an up-to-date version of Microsoft Office via the cloud. This report helps technical professionals to understand how the service is different from the traditional MSI-based install and when enterprises should move to it.

Table Of Contents


  • Cloud/Mobile Is Microsoft's Office Focus Going Forward
  • IT Must Shift From an Episodic Office Task Force to Continual Support
  • What Is Office 365 ProPlus?
    • A Popular Office 365 Service
    • The Standard License Includes Eight Applications (but Not Project or Visio)
    • Office Professional Plus 2016 Versus Office 365 ProPlus: Similarities and Differences
    • Per-User Licensing
    • Click-to-Run Distribution
    • New Feature Distribution Cadence: Once a Month or Every Four Months
    • Support Policy: Versions Can't Be More Than Eight Months or a Year Old
  • The "Gotchas" of Office 365 ProPlus
    • The Installation Payload Is 1GB or Greater
    • The 2013 and 2016 Versions Require Different Office Deployment Tools
    • You Can't Mix Versions or Installation Technologies
    • InfoPath Will Automatically Be Removed With the Installation of Office 365 ProPlus 2016
    • Devices Must Connect to the Internet Every 30 Days to Renew the License
    • Employees Must Use an Enterprise Version of Office 365 to Edit Business Documents on Mobile Devices
    • You Must Use Shared Computer Activation to Run Office 365 ProPlus on Shared Computers, Including RDS and Pooled VDI
  • Office 2016 and Its Integration With Office 365 Services
    • Office 365 Groups
    • Azure RMS
    • OneDrive for Business
    • Multifactor Authentication
  • The Eight Steps for Deploying Office 365 ProPlus
    • Verify the Prerequisites
    • Decide on the Deployment Method (Cloud or Local Network)
    • Decide on the Channel Option (Current or Deferred)
    • Decide on Which Version of Office to Install (2013 or 2016)
    • Decide on Whether to Use the Office Deployment Tool or Group Policy
    • Decide on a Deployment Process
    • Design the QA and Training Strategies
    • Deploy
  • Strengths
  • Weaknesses


  • If You're Moving to Office 365 ProPlus, Establish Governance, QA and Education Processes
  • If You're Running a Highly Regulated Environment or Not Connecting to the Internet, Stay on Perpetual Software
  • If You Want Office on Mobile Devices, Move to Office 365 ProPlus
  • If You're Still Running Office 2007, Plan Your Upgrade Now
  • If the Perpetual-License Version of Office 2010 or 2013 Is Sufficient and Paid for, Don't Move to Office 2016

The Details

  • Where to Find Information About Office 365 ProPlus on

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