Gartner Research

Microsoft Secure Productive Enterprise Suites Can Create Licensing Compliance Risk

Published: 18 January 2017

ID: G00316294

Analyst(s): Dolores Ianni

Summary

The new Secure Productive Enterprise suites provide extra user rights on Office and servers, which can create license compliance risks if not fully examined. Sourcing and vendor management leaders negotiating Microsoft cloud services may observe less discounting due to these added benefits.

Table Of Contents
  • Impacts

Analysis

Impacts and Recommendations

  • Microsoft contract negotiators may use the included copy of (traditional) Office Professional Plus to alleviate Office 365 ProPlus challenges, but could risk compliance issues
    • The SPE Office Professional Plus Copy Has No Software Assurance
    • Add-On Licenses Do Not Qualify for the Additional Office Copy
    • Qualified Enterprise Cloud Suite Customers Get the Additional Office Copy
    • Mixed Profiles Beware: The SPE Entitlements Are for Qualified Users Only
    • Rules Differ Between the EA and MPSA
  • Dropping Software Assurance in exchange for the included SPE productivity server rights may lower costs for some Microsoft contract negotiators, but could in turn create compliance risks in mixed profiles, requiring costly remediation
  • Merger, acquisition and divestiture unpredictability can be quite costly for Microsoft contract negotiators who are unprepared for the complexity of SPE entitlement rules
    • Estimate the Value to Your Organizations of the Office and Server Entitlements

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