Gartner Research

Ignition Guide to Creating a Request for Proposal for IT

Published: 27 July 2016

ID: G00339025

Analyst(s): CIO Research Team


Evaluating Requests for Proposals (RFP) is often a time-consuming and difficult process. This guide saves IT leaders’ time and effort by helping them create a comprehensive vendor proposal format that is easy for vendors to use and for the RFP evaluation team to analyze.

Table Of Contents



Step 1 of 6: Plan the RFP Creation Process

Project Objectives

Roles and Responsibilities

Before You Start

Common Pitfalls and Keys to Success

Step 2 of 6: Gather Technology Requirements and Specifications


How to Set Up for Success

Step 3 of 6: Outline the Sourcing Contract Terms


How to Set Up for Success

Step 4 of 6: Define the Vendor Evaluation Criteria


How to Set Up for Success

Step 5 of 6: Define the Proposal Submission Guidelines


How to Set Up for Success

Step 6 of 6: Monitor the RFP’s Effectiveness

Review Your Performance

Keys to Continued Success

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