Gartner Research

Reduce the Impact of Recent Microsoft Academic Licensing Changes to the Enrollment for Education Solutions

Published: 22 February 2018

ID: G00349387

Analyst(s): Ben Jepson

Summary

Academic institutions are at risk of significant cost increases due to Microsoft's recent license and product changes to its Enrollment for Education Solutions. This research will enable sourcing and vendor management leaders to identify and minimize those risks.

Table Of Contents
  • Impacts

Analysis

  • Change 1 — Removal of the EES Program FTE Formula for Calculating the Institutionwide Commitment and Additional Product Quantities
  • Change 2 — Classification of Two User Types: Knowledge Workers and Light Users
  • Change 3 — Removal of the Desktop Education SKU, and Introduction of Microsoft 365 A3/A5 Bundles

Impacts and Recommendations

  • With the FTE Formula Removed, the EES Institutionwide Commitment Is Based on the Number of Users That Qualify as Knowledge Workers
    • Academic Institutions Might Have Improved Scalability
    • What About Grandfathering Terms?
    • Removal of the FTE Formula Also Impacts Other Products
    • Profile Users to Optimize License Costs
    • The Cloud Solution Provider Program Avoids the Institutionwide Commitment
  • The EES's New Education Platform Products, SKU's and Pricing Must Be Carefully Evaluated
    • New Microsoft 365 A3 Bundle Versus the Old Desktop Education SKU
    • Cost Model Options to Improve Leverage Position
  • Failure to Get Detailed Clarification of Microsoft's Many EES Changes Can Lead to Higher, Unanticipated (and Unbudgeted) License Costs
    • Office Server Use Rights
    • The Unlimited Server Option
    • Student Use Benefits and Ratios
    • Microsoft Adds Office Professional Plus Graduation Benefit for Students

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