Gartner Research

Microsoft’s Indirect Access Rules Risk Increased Liability and Licensing Costs

Published: 01 March 2019

ID: G00377782

Analyst(s): Dolores Ianni, Ben Jepson

Summary

If not carefully managed, Microsoft’s indirect access licensing rules can create significant unanticipated costs. Sourcing, procurement and vendor management leaders must collaborate with business stakeholders to identify data access compliance risks and minimize their potentially significant cost.

Table Of Contents
  • Key Challenges

Introduction

  • Be Careful How You Move or Receive Data Without a License

Analysis

  • Require a Data Architecture Team to Provide Detailed Architecture Plan of Data Access Mapping Before Licensing
  • Calculate and Analyze Data Access to Include Integrated Applications
    • Factor in Licensing Dependencies to Reduce Compliance Risks
    • Microsoft Will Continue to Audit Customers on the More Obvious Areas of Data Multiplexing Within Validation Engagements
  • Contractually Protect Data Use Rights With Amendments
    • When You Can’t Obtain Contractual Amendments, Profile Users with Limited Access Needs to the Lowest Restricted Functions with Lowest Costs
  • Proactively Track Changes to Microsoft Licensing Rules for Data Access to Maintain Compliance

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