Gartner Research

How PPM Leaders Can Use Zero-Based Prioritization to Refocus Their Portfolios on Strategic Business Initiatives

Published: 24 April 2019

ID: G00381082

Analyst(s): Lee Weldon , Mbula Schoen


Demands for new initiatives keep growing; however, budgets remain stable. By following the principles of zero-based prioritization, program and portfolio management leaders can rebuild their portfolios piece-by-piece and free up scarce resources for investments in new strategic business initiatives.

Table Of Contents
  • Key Challenges



  • Communicate the Zero-Based Prioritization Approach to Stakeholders
  • Agree on the Framework and Set the Target for Spending
  • Announce a Theoretical Stop to All Initiatives for the Next Budgeting Period
  • Build the Portfolio Back Up, Piece by Piece
  • Finalize the Portfolio, and Resolve Any Disputes
    • Projects Near Completion That Haven’t Made the Portfolio
    • Unexpected or Challenging Results
  • Assess the Merits of Extending the Zero-Based Prioritization Approach

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