How does a hybrid working environment impact meeting etiquette?

1.2k views7 Comments

Director of IT in Software, 1,001 - 5,000 employees
One thing I’ve noticed is that I get irritated when people aren't on camera now, which never used to bother me. Before, when I didn't do a lot of Zoom meetings from home, I usually wasn't on camera. Sometimes that was just because it was late at night. Now I default to being on camera on Zoom and I catch myself thinking, “Why isn't that person on camera? I haven't seen them in a really long time.” But before, I wouldn't have cared because the majority of the participants would've been off camera.
2 Replies
CIO in Manufacturing, 1,001 - 5,000 employees

I had an all hands meeting recently and I commented that half the attendees didn't have their camera on. I never say anything about it, but it just came out that day. I said, “I guess there are some camera shy people,” and I caught myself. I thought, why would I say that? I don't care. Because you’ll see people turn on their cameras for a few minutes and then they shut them off.

CIO in Finance (non-banking), 51 - 200 employees

If it's some webinar, we're all guilty of muting our mic to work on something else, so I get that. But especially if it's your own team meeting, you do want to see each other and that's important.

CIO in Finance (non-banking), 51 - 200 employees
I've never had so many back to back meetings where I’m trying to escape just to do things like use the bathroom. It’s like your calendar is no longer sacred. If there's an empty slot and you don't put a DNS in there, even if it's lunch, people will stack it all the way up with meetings. And that's a good way to crush a day of meetings, but it's a terrible way to set boundaries. That's not something I want to carry over as we return to work.
CISO in Software, 501 - 1,000 employees
I had an interesting experience at work when we were discussing digital ways of working. According to the Microsoft research we were using, we were trying to encourage people that are attending meetings in-person to bring their devices with them, even though they have the meeting room equipment. That way they can participate in the chat, we can collaborate on documents, or they can even have their camera on so that you can see their facial expressions. Someone said, “Oh no, we have to be careful with this. If people are bringing their devices into the room, they're just going to be answering their emails and not concentrating.” And then someone else pointed out that that's what we've all been doing remotely. But it's just about not being rude in meetings. You might do a bit of multitasking but then you realize you need to be listening.
CIO in Construction, 1,001 - 5,000 employees
It can be challenging to get floor time as a remote observer, leading many meeting participants to simply observe the meeting as mute bystanders. In-office colleagues joining via one communal computer may also feel less drive to participate when they don’t have their own individual video and don’t control their own microphone. This lack of video in turn can limit comprehension among remote participants, since important facial cues are removed and it can be difficult to follow who in the office is speaking.
Director of IT in Software, 201 - 500 employees
I find that I do way more meetings now and answer way more ms teams calls. By being virtual its kind of being availabe all the time which should't be the case. Also its much easier to attend conferences, virtual roundtables, demos and seminars vs having to drive/fly to an event so you end up doing more but at the same time the pace is much faster and that reflects overall on your energy levels. Its harder to maintain work life balance.

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