Don't miss our Special Event at EPCOT® featuring the EPCOT International Food & Wine Festival! We've reserved the entire park so you can enjoy a captivating evening full of entertainment, delicious food and beverages, and access to popular attractions and thrilling rides. This is a party you won't want to miss - and it's just for you!
The Special Event will take place on Tuesday, October 22 from 8:00 - 11:00 pm! All attendees must have their conference badge and a photo ID to enter the park, and be over 21 years of age.
All conference attendees have access to the main event from 8:00 - 11:00 pm.
An Exclusive Member Special Event will be held within the park from 7:00 - 8:00 pm. Please check Conference Navigator or reach out to your Gartner Representative to understand if you're eligible to attend this reception.
You have the option to walk from the main campus or take a shuttle from any Gartner hotel. (Please note, you must arrive via the walking path or a Gartner shuttle.)
Shuttle: you can hop on a Gartner bus from any Gartner hotel starting at 7:30 pm (6:30 - 7:15 pm for exclusive member access - see the above section on event access for eligibility details).
Walking path: a walking path is available from the main campus (this includes The Dolphin, The Swan, Yacht & Beach, and Boardwalk). Start at the Atlantic Dance Hall and follow the guides to the park (the path takes approximately 15-20 minutes).
When you're ready to head back, shuttles for all Gartner hotels will depart from the Main Entrance Charter Bus Loop from 9:30 - 11:40 pm. You can also walk back to the main campus via the walking path at International Gateway.
Hotels accommodated for Special Event shuttle transportation:
What does a guest pass include?
As a conference attendee, a Special Event Guest Pass provides you with the opportunity to obtain one pass for one guest (21 years or older) to join you at the Special Event (including food, beverages, and entertainment offered as part of the event).
What is the cost of a guest pass?
A Special Event Guest Pass can be purchased for $315. If you're a member, please reach out to your Gartner Representative to see if you're eligible to receive a complimentary Special Event Guest Pass. Please note, there's a limit of one total guest pass per conference attendee.
How do I obtain a guest pass?
To obtain a Special Event Guest Pass prior to the conference, you may reserve online through your Conference Registration Profile, or by calling our Global Conferences Call Center at +1 866 405 2511. To obtain a Special Event Guest Pass while on-site at the conference, please visit our Registration Support Desk located in Central Pavilion.
(Please note, Exhibitor Booth Staff are not eligible to purchase a Special Event Guest Pass.)
How do I pick up a guest pass?
To pick up a Special Event Guest Pass, the guest pass holder must present a valid photo ID at the Registration Desk located in Central Pavilion on Sunday, October 20 or Tuesday, October 22. Please note, conference attendees may not pick up their guest's pass.
Additional information
A Special Event Guest Pass does not include access to any conference content, sessions, spaces, or meals.
A Special Event Guest Pass cannot be requested, purchased, or picked up at EPCOT®.
A Special Event Guest Pass is subject to Registration Terms & Conditions.
Theme park tickets
Any questions on Disney's exclusive discounts for Gartner Conference attendees should be directed to Disney. This is separate from the Special Event. Please note, October 9 is the cutoff date for reserving at the discounted rate.
Click below to view maps of the park.
Specialty meals will be available throughout the park at any of the stand-alone restaurants. Please speak to a Disney Cast Member regarding special dietary needs.
All buffet stations and stand-alone restaurants will provide options to accommodate gluten-free and the Big Nine food allergens (milk, eggs, nuts, fish, crustaceans, shellfish, wheat, soy, and sesame).
Please note, not all standard menu items will be available during the EPCOT International Food & Wine Festival. Due to Gartner's duty of care, please take note when consuming beverages as the ABV content varies throughout the park.
We recommend packing casual/comfortable clothes and shoes (such as sneakers) for the Special Event.
