How is your company managing SharePoint Storage?  We are near our storage quota and looking at M365 Archive.  Is anyone else using it for SharePoint Archiving?  If not, are there other tools being utilized?

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IT Managera year ago

We are using M365 Archiving and finding it very useful. The challenge with stripping versions is that you have to know which one is actually a record as Microsoft's intelligent versioning (or any homegrown) solution is based on "risk" and "time". You have to be very sure and clear with your users that you are only keeping the latest major version

IT Managera year ago

We faced the same challenge in our company and found a way to address it!
Our main problem was due to the number of versions that microsoft was keeping it after each modification. For example, one single document of 50 megas could be occupying 1.000 megas of space in sharepoint because of its version history.
With our IT team, we delevoped an intelligent script that optimize these versions of documents based on some rules reducing significantly the storage used and saved us from paying for extra storage

4 Replies
no titlea year ago

Victor, thank you for your response.   This affirms an initiative we are taking to understand how much space our versions (unlimited right now) are taking up and if there will be benefits to limiting them.  

no titlea year ago

Sorry Victor, I thought of an additional question.  You stated optimizing versioning.   We are trying to determine the "best" scenario to implement, but it is different for various use cases.  Were you able to implement one policy and apply it to all sites?  If so, could you give me the gist of what the policy entails?

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