What data retention and destruction rules regarding email do you have in place? Does the same Record Retention Period apply to all emails?

Relationship ManagementData Privacy & Protection
2.5k viewscircle icon1 Upvotecircle icon4 Comments
Sort by:
Legal Manager in Educationa year ago

We are currently working through the retention period for emails however we expect to have different retention periods depending on the nature of the emails. Similar to Jonathan we will be guided by business needs and legal requirements but will also look at the impacts of holding them too long

Lightbulb on1
Information Security Manager in Insurance (except health)a year ago

Email retention periods will vary based on business needs and legal requirements. While blanket retention periods like 1, 3, or 7 years can be implemented, specific emails may require longer retention due to particular record retention requirements. Your legal / Records Management team is a critical stakeholder in this project. The best solution is a flexible system for diverse retention needs, including potential legal holds affecting multiple users.

Lightbulb on1
Vice President in Bankinga year ago

1 to 7 years based on the data.

Manager, Cybersecurity in Travel and Hospitalitya year ago

One year policy.

Lightbulb on1

Content you might like

Is Vendor Management part of Procurement in your organization?  

Yes, it's integrated together55%

No, VMO is separated41%

Other (comment below)2%

View Results

I'm currently refining a strategic engagement model for the ST+i (Science, Technology & Innovation) function within a corporate group structure. The goal is to strengthen collaboration and alignment with subsidiary companies. We've identified the following key thematic areas as foundational to our model: 1. Cybersecurity 2. Enterprise Architecture 3. Portfolio Management 4. Project Performance 5. Contracting Processes 6. Shared IT Services 7. Innovation 8. Centers of Excellence 9. Knowledge Management and Digital Adoption I’d love to hear from experts in other industries: Which of these areas resonate with your subsidiary engagement models? Are there additional themes or practices you consider essential when structuring relationships with affiliated companies? Your insights would be incredibly valuable as we benchmark and evolve our approach.

Read More Comments

Which tech conference do you intend to attend in person next year or have already participated in this year, and what motivated your choice?

Read More Comments

What will effect of GPT-4 to IT industry's.

Increased efficiency91%

Less demand8%

We’re encountering significant challenges in assessing and managing the legal and data privacy risks associated with the Microsoft Copilot suite (Copilot for M365, Copilot Studio, Copilot Chat, Agents, etc.). Key concerns include: - The complexity and legal ambiguity of Microsoft’s online-only terms and documentation - Frequent updates to terms without clear versioning or notifications - Limited transparency around how user and organizational data is processed, stored, and used by Copilot services Has anyone developed effective strategies or governance practices to keep up with these evolving risks? How are you keeping legal, security, and procurement teams informed and aligned as Microsoft continues to expand and modify these offerings?

Read More Comments