As the STS process owner, I’m trying to get clarity on how global e-Invoicing mandates apply to a specific scenario: spend charged to cards that are issued to individuals. Where the transaction is business-to-business (e.g., memberships or dues), are you considering these in scope for electronic invoicing compliance? Would love to learn about how peers are approaching this!

We implemented Workday and as part of that process, I opted to have “punch outs” (direct to supplier) integrations for Amazon Business Prime, Staples, and Office Depot. These transactions made up the bulk of our credit card purchases, but consolidating it in the ERP, while shutting down the individual/department accounts improved the processing, increased the e-invoicing and POs. Integrations feed the invoices into Workday, and AI for A/P completes the 3-way match to process the invoices. The returns are tracked more precisely, and there is a reduction in the backlog of credit card audits. We have fuel (company vehicles - petrol and minor maintenance), purchasing (no services, membership fees, miscellaneous goods, and non-software subscriptions), travel (airfare, rentals, hotel, and parking) and executive cards (all of the above). 

It is not something we have paid close attention to in the past. We are in the process of implementing a new P2P solution. The intent is to leverage the spend analytics and automated processing to get a better handle on this type of spend. In researching this space we have identified the following potential processes we are looking at implementing as part of our new system: 1. Invoice Creation:
Supplier or membership organization submits an invoice via a compliant e-invoicing platform.
Invoice Validation:
System checks for format compliance, tax codes, and supplier credentials.
Approval Routing:
Invoice is routed to the appropriate internal department for review and approval.
Compliance Check:
Automated checks ensure the invoice meets regulatory and internal compliance standards.
Payment Processing:
Approved invoices are processed through ERP systems and scheduled for payment.
Audit & Reporting:
Data archived and used for internal audits and external regulatory reporting.

Our corporate company policy around Travel, Entertainment, Education, and Business Meetings (including HCP meetings) defines the expectation for the types of transactions and categories to be captured in these types of B2B expenses.  All usage of company credit cards has to be justified and follow this policy that then links expenses to our automated invoicing and payment processes.  We are a larger firm that uses a 3rd party credit card firms globally for managing transactions and vendor payments as well as providing invoicing details to our corporate SAP Concur expense tracking platform.  This model is common at multiple larger firms I have worked for.