What is T.E.D.-Trade Electronic Dossier – I-Paper Free?
The complex digital market compels banks to innovate their organization and improve their internal efficiency, thus offering better services to their customers.
Niche sectors such as Trade Finance, and products like Bank Guarantees and Documentary Credits, aren't exempt from this challenge.
We believe that one of the main digital disruptive factor, in the legacy IT context of Banks, may be the dematerialization process, not only as the plain technical capability to digitalize paper documents, but mostly as part of deep reengineering of back-office processes and services integration.
In spite of the current lack of pattern, which sees digital documents saved in folders onto the server, without logical connections and functional links to the practice pertaining to, this product caters for functionalities strictly integrated with the trade finance procedure, allowing to scan, to classify or re-classify (private or public repository), to access services such as electronic digital signature.
Any acquired module, is properly associated to the process in which it was uploaded, along the entire lifecycle of the dossier, regardless if, at source, it was a paper or electronic file.
This solution dramatically provides savings of time and a better usability.
4 T.E.D. I-Paper Free Dashboard
The dashboard is the control room and the unique access point of the solution. It provides, within a synoptic mask, navigation through the several processes, which a trade finance product is made up of. Within each process, it drives the user through the functionalities pertaining to the process itself. Any operational path, which tracks all the actions needed to perform an operation (e.g. risks authorisation, messages validation, etc.), is already drawn and driven by user's rules. Each solution is modelled by a BPM tool that keeps control over each stage of the process.
Process Workflow
Process modelling does more than just focus on technology. It adopts a human-centric approach that captures all personal interactions within models. Auditable checklists are available to guide customer interactions and ensure regulatory compliance, while the system, as seen before, also interfaces with document management systems to capture any paper workflow.
4 I.B.I.S. I-Corporate Banking
Via this solution, deployed onto the Client Portal system of the bank, customers are able to interact directly with their bank, in the various areas of the Trade Finance sector, through specific features which allow the elaboration and monitoring of complex procedures, such as Documentary Credits, Guarantees, Collections and Discounts. The combination of 4 IBIS and 4 TED is the ideal solution to move towards the elimination of printed paper and the evolution of substitutive dematerialization.
4 T.E.D. I-Paper Free characteristics
- Thorough functionalities for managing the entire lifecycle of dossier:
- Guaranties
- Documentary Credits
- Collections and Discounts
- Integration with 4-TRADE FINANCE I-EFFICIENT, which manages the Trade Finance area of the bank
- Storage of documents copies
- Remote presentation of documents
- Remote control of documents
- Documents classification
- View of documents on 4 I.B.I.S. solution
- BPM and process workflow. The module allows to point to the key activities and their relations, avoiding to skip to the next activity if the previous one isn't completed
Business benefits
- Documents retention.
- Management of the Electronic Document Archive, where it is possible to check, view and print any hold document, at any time.
- Instant distribution of the dematerialized information to any concerned sector.
- Remote Documents Control: possibility to remotely control documents, both for bank and for customers.
- Historical retention of documents for more than 30 years, eliminating paper copies.
- Documents onto the Internet are made available to the customers for a long time, using the solution 4 I.B.I.S.
- Alert management. Activities can be submitted to an Alert Management System which alerts the concerned users ia email.
