We are excited and prepared to return to in-person conferences this year. Over the coming months we will continue to monitor and adhere to government, venue and health agency guidelines and recommendations as we plan our in-person programs.
As a part of our commitment to creating the safest possible environment for our community given current infection rates around the globe, we will be requiring all attendees, exhibitors, staff and partners participating in this year’s in-person conferences to present proof of at least 2 doses of vaccination (and that a minimum of 2 weeks have passed since the second dose) and agree to follow our Health & Safety Policy, in addition to wearing masks, measuring body temperature, and sanitizing hands prior to entry into the venue.
To prevent transmission of the virus, you will be denied entry if you:
Have a temperature of 37.5 degrees Celsius (99.5 Fahrenheit) or higher, or 1 degree Celsius higher than normal temperature,
Have a cough, shortness of breath, general malaise, sore throat, runny nose, nasal congestion, loss of taste and smell, eye pain/redness, headache, diarrhea, or nausea/vomiting,
Have been in close contact with a person who has tested positive for coronavirus (COVID-19), or
Have traveled to a country or region where the government has imposed entry restrictions or required a post-entry observation period within the past 14 days prior to the date of the event, and/or have been in close contact with a resident of such a country or region.
- Please wear a non-woven mask instead of a cloth or urethane mask.
In addition to the above attendance criteria, we will also implement a set of operational planning measures to help create a clean and safe conference:
Increased cleaning and sanitizing of the event space
Decreased capacity and minimized congestion where possible across the venue, including more space in aisleways
Touchless or reduced contact interactions throughout the conference
What is considered fully vaccinated?
For the purposes of this guidance, people are considered fully vaccinated for COVID-19 ≥14 days after they have received the second dose.
Are booster shots required?
While we recommend a booster dose, at this time it is not a requirement to be considered fully vaccinated. We will continue to monitor the recommendations and definitions of leading health organizations and will communicate should this change.
Gartner Conferences Health & Safety Policy Acknowledgement:
- You must have received at least 2 doses of vaccination and a minimum of 2 weeks must have passed since the second dose to attend the conference.
- We may ask you to provide proof of vaccination status for visual inspection upon arrival. Please have your vaccination record (original, photocopy, or photograph on your phone) or Vaccination Certificate App, and your ID card ready.
- Please do not attend if you have tested positive in the 5 days leading into the conference or if you are experiencing cold or flu-like symptoms
- You must follow all safety measures and best practices set forth by Gartner and the host venue.
- Please monitor your health throughout the conference. Should you begin to feel unwell while at the conference, please contact the venue and/or a member of the conferences team and we can help with finding a nearby testing or medical facility.
- Additional information and FAQs are available in the Health & Safety Policy.
Will masks be required at in-person conferences?
Masks must be worn in the conference area. Please wear a non-woven mask instead of a cloth or urethane mask.
Will a negative test be required to attend an in-person conference?
At this time, we continue to learn about and plan for the precautions and measures that contribute to our commitment to safety. We do not currently plan to require a negative test prior to attending a Gartner conference, however we will confirm final plans and requirements prior to each conference as all requirements are subject to change.
Please note that the above are the regulations established by Gartner Japan as of May 23, 2022. These regulations are subject to change in accordance with changes in policies and regulations of the government, prefectures, and related organizations