Gartner Research

How to Recycle Licenses to Optimize Software Costs

Published: 10 March 2015

ID: G00271540

Analyst(s): Stewart Buchanan , Victoria Barber


Three principles underpin the recovery and redeployment or reuse of software licenses through the recycling process. They enable software asset managers to reduce shelfware and gain control of software spending in their organizations.

Table Of Contents
  • Key Challenges



  • Build License Recycling Into Existing BAU Processes to Improve the Experience for End Users and Ensure Their Participation in the Recycling Process
    • Why Would I Have More Licenses Than I Need?
  • Assess Suitability for Recycling on a Product-by-Product Basis by Checking License Agreements and Governing Vendor Policies
    • How Do I Know Whether I Have Spare Licenses?
    • Reduce, Reuse, Recycle
  • Build License Recycling Into Project Management Methodologies to Improve Demand Management
    • Create Pools of Licenses for Reallocation
    • Build Recycling Into the License Request Workflow
    • Build Recycling Into Project Management Methodology
    • Work Across Organizational Silos

Gartner Recommended Reading

©2021 Gartner, Inc. and/or its affiliates. All rights reserved. Gartner is a registered trademark of Gartner, Inc. and its affiliates. This publication may not be reproduced or distributed in any form without Gartner’s prior written permission. It consists of the opinions of Gartner’s research organization, which should not be construed as statements of fact. While the information contained in this publication has been obtained from sources believed to be reliable, Gartner disclaims all warranties as to the accuracy, completeness or adequacy of such information. Although Gartner research may address legal and financial issues, Gartner does not provide legal or investment advice and its research should not be construed or used as such. Your access and use of this publication are governed by Gartner’s Usage Policy. Gartner prides itself on its reputation for independence and objectivity. Its research is produced independently by its research organization without input or influence from any third party. For further information, see Guiding Principles on Independence and Objectivity.

Already have a Gartner Account?

Purchase this Document

To purchase this document, you will need to register or sign in above

Become a client

Learn how to access this content as a Gartner client.