Press Release


STAMFORD, Conn., November 2, 2021

Gartner Survey Finds 60% of Employees Experience Frustration with New Software

Over Half of Users Have Wished Management Would Re-Instate Old Systems

Sixty percent of workers said new software had occasionally or frequently frustrated them within the past 24 months, according to a new survey* by Gartner, Inc. In fact, 56% of users said new software had made them wish management would bring the old system back.

“The democratization and consumerization of IT has resulted in employees who have more discretion over what software they use and how they use it,” said Craig Roth, research vice president at Gartner. “Software product leaders often focus on adding new features to keep up with competitors, but this leads to overly complex products with poor user experience (UX).”

The global Gartner survey of 4,953 technology product and services users in April through June 2021 revealed three ways in which users can impact enterprise software adoption:

Personal Adoption

The survey found that 81% of software users have taken some kind of action – positive or negative – after a notable experience with software. For example, 40% of users have resisted using applications after a negative experience by using minimal features, avoiding or delaying use. After a positive experience with an application, however, 41% of users spent more time delving further into its features.

“Depth of application usage can have a significant impact on the value an organization receives from software. That perceived value becomes important when renewal or upgrade time rolls around,” said Roth. “Consumption of new features helps technology providers increase the stickiness of a product, but when users ignore advanced features, vendors have less influence to secure upsells or renewals and stay ahead of competition.”

Influencing Others to Adopt or Avoid

The survey also found that users frequently share their opinions on software with peers, with IT and with business leaders, either proactively or in response to requests for input. This “word of mouth” can start a chain reaction that influences whether others adopt or avoid applications.

Forty-two percent of survey respondents said they have complained to peers after a negative software experience, while 38% have recommended an application to peers after a positive experience. Additionally, 42% have shared negative experiences with IT, and 25% have shared those experiences with business management.

Social media is also becoming an important outlet for sharing opinions on software, with 10% of respondents indicating they had left reviews on social media or review websites after a negative experience with an application.

When users were asked what actions software vendors could take to make them more likely to recommend their products to peers, IT or business leaders, the top answer was to make products easier to use, cited by 51% of respondents. Adding missing features was a distant third place, cited by 30%.


Enterprise software users can also act as buyers in certain instances. The Gartner survey found that 34% of users say their IT department allows them to choose most of the software they use. In some instances, users may also self-acquire software through personal or business credit cards, or users will be billed based on consumption, although these arrangements are not yet commonplace.

“With SaaS revenue growing faster than the overall software industry, providers increasingly find themselves in a continuous purchase cycle, said Roth. “In this competitive market, maintaining high-value application usage by making UX a core competency is critical for generating positive business outcomes.”

*For editors: The Gartner 2021 User Influence on Software Decisions Survey was conducted from April through June 2021 among 4,953 respondents in organizations with at least 100 employees in the U.S., France, Germany and Singapore. Respondents were required to be full-time workers or staff (i.e., not managers) who use technology products and services for their day-to-day work.

Gartner clients can read more in the report “Cultivate the Voice of the User to Generate High-Value Adoption of Software Products.” Learn more in the complimentary Gartner webinar “3 Ways Users Influence a Continuous Software Evaluation Cycle.”

Tech product managers can learn more about the top features tech buyers and users are looking for in the Gartner Product Decisions tool which provides a buyer-oriented view on both the satisfaction and the importance of current product features based on Gartner Peer Insights and client interaction data. Gartner Product Decisions combines the power of Gartner proprietary buyer data on buyer needs and product capabilities across 100+ markets in one easy-to-use tool to help product managers make informed product decisions.

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About Gartner

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