The worldwide market for social software and collaboration in the workplace is expected to grow from an estimated $2.7 billion in 2018 to $4.8 billion by 2023, nearly doubling in size, according to Gartner, Inc.
“The collaboration market is the most fragmented and contextually focused it has ever been, making the barrier to entry extremely low,” said Craig Roth, research vice president at Gartner. “By 2023, we expect nearly 60% of enterprise application software providers will have included some form of social software and collaboration functionalities in their software product portfolios.”
Evolution of the Collaboration Market
The collaboration market has fragmented into many submarkets – for instance, employee communications applications or meeting solutions – that often do not compete with each other.
“The market is not yet a winner-take-all space, creating opportunities for innovation that will expand the size of each submarket,” said Mr. Roth. “The future of social software and collaboration will leverage new capabilities like social analytics, virtual personal assistants (VPAs) and smart machines.”
The use of collaboration software in the modern workplace is connected to growing amounts of routine work. It is increasing penetration in the existing user base and growth from emerging regions, such as China, in the number of potential users and buyers. By 2023, the number of knowledge workers in the world will increase to 1.14 billion, with more than four-fifths of that growth coming from the emerging world.
Enterprises are moving toward a portfolio approach for the broader world of collaborative technologies. “While decision makers still want a foundational platform, there is acceptance that no single vendor can address it all,” said Mr. Roth. “At the same time, collaboration services are becoming infrastructure services, which is good, but it also means more silos since everyone wants to be their own destination.”
The collaboration market has always been very tool-driven and is continuing down that path. Slack is the vendor most often associated with the workstream collaboration market. However, Microsoft and Google have entered the market and bundled their workstream collaboration offerings in cloud office suites that are deployed by vast numbers of global organizations to address general productivity needs.
Noncloud office vendors will need to focus on more-specific business scenarios (such as sales, marketing, customer service, supply chain), decision-making roles, supporting use cases, deeper integration capabilities and third-party partnerships. “This will enable them to build stronger value propositions for organizations that have deployed cloud office environments across the enterprise in order to address general productivity and collaboration needs,” explained Mr. Roth.
Digital Workplace Implications
Social media and real-time messaging are now key to enterprise collaboration, according to the recent Gartner Digital Worker Survey.* Fifty-eight percent of respondents reported using real-time mobile messaging tools daily, and 45% reported using social media networks daily.
“Digital workers turn to tools that are common in their personal lives to get work done. Real-time mobile messaging is quite common in support of enterprise endeavors, as are social media and file sharing tools,” said Mr. Roth. “The use of such tools effectively blends workers’ personal experiences and their work experiences.”
Buying decisions are becoming driven by categories within the social software market that reflect specific business needs. This shift has the potential to create a dominant player in each submarket or draw new entrants into the space.
Gartner clients can read more in the report: “Forecast Analysis: Social Software and Collaboration in the Workplace, Worldwide.” More information on the future of the digital workplace can be found in the Gartner Featured Insight research collection “A Digital Workplace Is Crucial to Digital Transformation.” This research highlights the key opportunities for forward-looking application leaders responsible for digital workplace initiatives.
The Gartner Digital Worker Survey surveyed 7,261 respondents in the U.S., Europe and APAC from March through April 2019. Participants were screened for full-time employment in organizations with 100 or more employees, and were required to use digital technology for work purposes.
Additional analysis on emerging technologies will be presented during Gartner IT Symposium/Xpo 2019, the world’s most important gathering of CIOs and other senior IT executives. IT executives rely on these events to gain insight into how their organizations can use IT to overcome business challenges and improve operational efficiency. Follow news and updates from the events on Twitter using #GartnerSYM.
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